Photo of Wood Carving of Early Stanhope Council

Access to local government is an important and valuable part of our democratic process. If you have an issue about which you'd like to address Council, you can do so in the public forum of a Council meeting. 


If you'd like to appear before Council, simply contact the Clerk who will advise the best date and time to make the presentation.

Since agendas are prepared almost a week prior to Council meetings, delegations must also be booked with the Clerk at least a week prior to a meeting date. Any documentation, letters, slide shows or drawings to be presented to Council are to be provided to the Clerk, preferably in electronic format, within the same time frame so they can be included in the Council agenda package. Handouts are not permitted on the day of Council since that doesn't give Councillors or staff enough time to review, research or provide useful comment.

Certain issues may not be permitted to be discussed in a public meeting. These include issues about identifiable individuals (i.e. complaints about a person or business), legal matters in which the municipality is involved, and issues that are outside the purview (i.e. neighbour disputes). A discussion with the Clerk will help navigate this territory.

It's worth noting that a delegation is not a roundtable discussion with Council members. A delegation provides an opportunity for the public to be heard about their views on an issue. Councillors may ask questions of the delegate and then Councillors will discuss the issue among themselves.Council meetings are conducted within certain legislative foundations and established protocols where acceptable behaviour, conduct and actions are expected.

To appear before Council, please contact the Municipal Clerk.

Contact Information

Dawn Newhook
Municipal Clerk
Phone: 705-489-2379 Ext. 333